| Category | Documents Required | Notes / Specifications |
| 🌐 Personal Documents | Valid Passport | At least 6 months validity from travel date, with sufficient blank pages. |
| Visa Form | Typed only (no handwritten accepted). Must be signed as per passport. Print on separate sheets (not back-to-back). | |
| Passport Size Photos | 2 recent photos, size 45mm x 35mm or 2 x 1.4 inches, white background, straight looking, 70% face coverage. | |
| Signed Cover Letter | Addressed to: The Visa Officer, Embassy of Japan, New Delhi. | |
| Applicant’s Contact Details | Applicant’s email ID & mobile number must be mentioned below residential address in the visa form (since no email field is provided). | |
| Marriage Proof (if applicable) | If husband & wife are traveling together, names should be endorsed in passports OR provide Marriage Certificate. | |
| 🌍 Travel Documents | Confirmed Hotels | Must match flight dates; should include hotel name, address, phone, and email ID. |
| Confirmed Air Tickets | Live PNR covering all travel sectors. | |
| Day-to-Day Tour Itinerary | Detailed daily schedule of the trip. | |
| Invitation (if applicable) | Resident Permit copy of the invitee required if traveling on invitation. | |
| 💰 Proof of Funds | Bank Statement | Original, last 6 months, signed & sealed by bank (A4 sheet only). |
| Income Tax Return | Personal ITR for last 3 years. | |
| 🏢 Occupation Proof | Employee | – Last 3 months’ salary slips – NOC from employer |
| Proprietor / Business Owner | – Company’s original bank statement (3 months, stamped) – Company’s ITR (last 3 years) – Company proof (GST / Incorporation Certificate / Partnership Deed) – Cover Letter on company letterhead |
|
| Student | – School leave letter – School ID |
|
| Retired | – Retirement proof – Pension statements (last 3 months) – Proof of income from property/business |
|
| Sponsored | Sponsorship / accommodation proof by completing national form of the Schengen State concerned (refer respective Member State’s website). | |
| ⏱ Processing Time | — | 5–7 working days (indicative, final discretion with Embassy). |
| Jurisdiction | Embassy of Japan, New Delhi | Andaman & Nicobar, Arunachal Pradesh, Assam, Chandigarh, Delhi, Haryana, HP, J&K, Lakshadweep, Manipur, Meghalaya, Mizoram, Nagaland, Punjab, Rajasthan, Sikkim, Tripura, Uttarakhand, Uttar Pradesh. |
| Consulate – Bangalore | Karnataka. | |
| Consulate General – Chennai | Andhra Pradesh, Kerala, Pondicherry, Tamil Nadu. | |
| Consulate General – Kolkata | Bihar, Jharkhand, Odisha, West Bengal. | |
| Consulate General – Mumbai | Chhattisgarh, Dadra & Nagar Haveli, Daman & Diu, Goa, Gujarat, Madhya Pradesh, Maharashtra. | |
| Special Instructions | — | – Old passports must be attached with the latest passport. – Only typed visa forms accepted. – All docs must be printed on A4 size, one side only. – No stapled sheets. – If names differ in documents, provide photo ID with that name. – Embassy no longer accepts scanned copies – send original hard copies. |
| Disclaimer | — | – Applicants must check latest COVID travel guidelines. – Embassy may change requirements without prior notice. – Our role is facilitation only; no liability for travel disruptions. |
1️⃣ Personal Documents
Document Notes / Specifications
Valid Passport Must have at least 2 blank pages; include old passports if any.
Passport Copy Photocopy of bio-data page (first & last page).
Visa Application Form Typed only; no handwritten forms. Must be signed as per passport signature.
Passport Size Photo 1 recent photo (within 6 months), 2×2 inches, white background, high-quality print.
Proof of Relationship Required if accompanied by dependents (Marriage Certificate, Birth Certificate, Passport copy of dependent).
2️⃣ Travel Documents
Document Notes / Specifications
Confirmed Air Tickets Live PNR covering all sectors.
Confirmed Hotel Bookings Provide hotel details for entire stay.
3️⃣ Business Documents
Document Notes / Specifications
Income Tax Return / Bank Statement Personal ITR for last 3 years. If not available, provide last 6 months’ bank statements. If ITR issued outside North India, 6 months’ bank statement is mandatory.
Company Cover Letter On company letterhead with arrival & departure dates, authorized signatory, designation, and company seal/stamp. If issued outside Delhi, provide a reason letter mentioning working location.
Invitation Letter (Original) Or documents explaining activities in Japan: contracts, conference materials, trading goods info.
Letter of Guarantee If inviting company bears expenses, provide original Letter of Guarantee + certified copy of incorporation/ company overview. Stock-exchange listed companies may submit quarterly corporate report instead.
List of Visa Applicants Required if applying for multiple applicants.
Schedule of Stay Detailed plan for Japan trip.
4️⃣ Processing Time
5️⃣ Jurisdiction
Office Regions Covered
Embassy of Japan, New Delhi Andaman & Nicobar, Arunachal Pradesh, Assam, Chandigarh, Delhi, Haryana, Himachal Pradesh, J&K, Lakshadweep, Manipur, Meghalaya, Mizoram, Nagaland, Punjab, Rajasthan, Sikkim, Tripura, Uttarakhand, Uttar Pradesh
Consulate – Bangalore Karnataka
Consulate General – Chennai Andhra Pradesh, Kerala, Pondicherry, Tamil Nadu
Consulate General – Kolkata Bihar, Jharkhand, Odisha, West Bengal
Consulate General – Mumbai Chhattisgarh, Dadra & Nagar Haveli, Daman & Diu, Goa, Gujarat, Madhya Pradesh, Maharashtra
6️⃣ Special Instructions
7️⃣ Disclaimer
Uniglobe MKOV (MYKIND VACATIONS PRIVATE LIMITED) is a trusted travel management company offering personalized corporate and leisure travel solutions, visa assistance, and destination packages worldwide.
© 2025 Uniglobe MKOV Travel. All rights reserved.
